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Calendar Keeper Dataphile Software Table of Contents 1. Introduction . . . . . . . . . . . . . . . . . . . . . . 1 2. Product Support . . . . . . . . . . . . . . . . . . . . 1 3. Major Functions . . . . . . . . . . . . . . . . . . . . 2 1. The View/Edit/Delete function . . . . . . . . . . . 2 2. The Add function . . . . . . . . . . . . . . . . . 2 3. The Draw function . . . . . . . . . . . . . . . . . 3 4. Program Defaults . . . . . . . . . . . . . . . . . 3 5. Registration Information . . . . . . . . . . . . . 3 4. Installation and Setup . . . . . . . . . . . . . . . . . 4 1. Hard Disk Installation . . . . . . . . . . . . . . 4 2. Floppy Disk Installation . . . . . . . . . . . . . 5 5. Starting Calendar Keeper . . . . . . . . . . . . . . . . 5 1. Hard Disk Users . . . . . . . . . . . . . . . . . . 5 2. Floppy Disk Users . . . . . . . . . . . . . . . . . 5 6. Capacity Requirements . . . . . . . . . . . . . . . . . 5 CALENDAR KEEPER ORGANIZATION . . . . . . . . . . . . . . . . 6 7. View/Edit/Delete . . . . . . . . . . . . . . . . . . . . 7 1. View . . . . . . . . . . . . . . . . . . . . . . . 7 1. Select by Month . . . . . . . . . . . . . . . 7 2. Select by Day/Date . . . . . . . . . . . . . . 7 3. Scan Calendar DataBase . . . . . . . . . . . . 7 2. Edit . . . . . . . . . . . . . . . . . . . . . . . 7 3. Delete . . . . . . . . . . . . . . . . . . . . . . 8 8. Add New Calendar Events . . . . . . . . . . . . . . . . 9 9. Draw a Calendar . . . . . . . . . . . . . . . . . . . . 12 10. Change Program Defaults . . . . . . . . . . . . . . . . 13 1. Change Program Display Colors . . . . . . . . . . . 13 2. Setup Printer Configuration . . . . . . . . . . . . 13 3. Select Calendar DataBase . . . . . . . . . . . . . 15 11. Registration Information . . . . . . . . . . . . . . . . 16 12. Warranty Information. . . . . . . . . . . . . . . . . . 17 13. (ASP) The Association of Shareware Professionals . . . . 17 REGISTRATION FORM . . . . . . . . . . . . . . . . . . . . . . 18 Copyright 1989 Dataphile Software All Rights Reserved C A L E N D A R K E E P E R Version 2.1b December, 1989 Copyright 1989 Dataphile Software All Rights Reserved Calendar Keeper Dataphile Software 1. Introduction Calendar Keeper is an easy to use calendar system designed for individuals, clubs, or anyone who has trouble keeping track of dates and miscellaneous appointments. It's primary function is to draw 'wall calendars' which include the events the user wishes to remember. For instance, if you can never remember that your brother-in-law's birthday is on August 16, what better but to print a calendar which shows "Jeff's Birthday" right in the August 16 box. Are you looking for an elegant way to maintain, print, and distribute your club or organization's schedule of events? Calendar Keeper is perfect for this type of task! Furthermore, Calendar Keeper permits you to maintain up to 10 separate calendar Event DataBases so you can keep track of personal events, group or club events, etc, without confusing them or getting them mixed together on the same calendars. You are welcome to contact Dataphile Software either by Compuserve EasyPlex (Compuserve PPN [74706,506]) or mail to the following address: Dataphile Software 7058 SandPiper Kalamazoo, Michigan 49002 2. Product Support Both Registered and UnRegistered users are encouraged to contact Dataphile Software at the above EasyPlex or Mail addresses for any product support questions. A prompt reply will be made to all inquiries. Page: 1 Calendar Keeper Dataphile Software 3. Major Functions As any Dataphile (we love data) knows, a good database permits you to add, edit, view, scan, delete, and report on DataBase events. Calendar Keeper is no exception. 1. The View/Edit/Delete function enables you to search the calendar DataBase by: ALL - display entire DataBase one entry at a time. MONTH - display all entries for an entire month one entry at a time. DAY - display event for a specific day/date. SCAN - enter wildcard text to scan selected DataBase for, displaying each hit one entry at a time. Once an event is displayed in the View/Edit/Delete window it can be edited, deleted or kept. 2. The Add function enables you to enter new events to the selected DataBase. DataBase events can be permanent or current-year-only type events. These are differentiated by the fact that permanent events must be explicitly deleted by the user, while current-year-only events will be deleted automatically when the DOS year changes. A permanent event is most useful for events which reoccur on the same date every year. Current-year-only events are useful for events which will not repeat themselves on the same date. For instance, the PTA meeting probably won't be on the same date next year. Thus if it is entered as a current- year-only event it will print this year but will be deleted from the DataBase automatically and not appear on the next year's calendar. Page: 2 Calendar Keeper Dataphile Software 3. The Draw function enables you to print calendars which include your DataBase events or 'plain' calendars which have no events printed in the date boxes. You have the option of sending the printed calendars to the screen (for preview), to a printer located at the LPT1-LPT3 ports, or to a file for later printing or viewing. Calendar Keeper will print a professional looking calendar on any printer using standard ASCII characters to create the boxes surrounding the dates. Some printers do not support the complete ASCII character set, and for these Calendar Keeper will print simple asterisks (*) to create the boxes for a calendar draw. This option is user selectable in the calendar defaults section. 4. Program Defaults displays a menu where the user may select from the following options: 1. Change Display Colors - enables user selected colors for program windows and menus. 2. Printer Configuration - select printer destination and draw options. 3. Select Calendar DataBase - define, select, rename user DataBases for current Calendar Keeper session. 5. Registration Information displays details of how to register Calendar Keeper. Calendar Keeper is a Shareware software product. IT IS NOT FREE!! If you use Calendar Keeper you should pay for it. Shareware is a method software developers use to distribute their software products enabling users to evaluate the software without buying it. If after your evaluation you decide to continue using Calendar Keeper please send your license fee to: Dataphile Software 7058 SandPiper Kalamazoo, Michigan 49002 Page: 3 Calendar Keeper Dataphile Software 4. Installation and Setup Files on distribution diskette: CALENDAR.EXE - The Calendar Keeper program. CALENDAR.DOC - Calendar Keeper documentation. REGISTER.FRM - Calendar Keeper Registration Form. Calendar Keeper's DataBases should be kept in a directory by themselves. It would be wise to locate the single executable file (CALENDAR.EXE) in the same directory, but this is not absolutely necessary as long as CALENDAR.EXE is in a directory which is referenced in your PATH statement (please reference your DOS manual if you have questions regarding the use of the PATH statement). Calendar Keeper will run equally well if located on a hard disk or floppy (DataBase access will be slower if on floppy). The FIRST time you execute Calendar Keeper it will automatically create a configuration file and your default calendar Event DataBase. These files are named: CALENDAR.CNF - Calendar Keeper configuration file. CALNDR00.DAT - Default calendar event DataBase. You will be warned that these files are being created in the current DOS directory (or diskette). Once created these files should not be deleted or your personal calendar data will be lost irretrievably. 1. Hard Disk Installation: 1. Create a Directory for Calendar Keeper. C:\> MD \CALENDAR 2. Make the new Directory the 'Current' one. C:\> CD \CALENDAR 3. Copy Calendar Keeper to its directory (the following example command assumes that the Calendar Keeper software is on a diskette in drive "A"). C:\CALENDAR> COPY A:*.* 4. Put away the original diskette in a safe place. Page: 4 Calendar Keeper Dataphile Software 2. Floppy Disk Installation: 1. Create a 'working copy' of the Calendar Keeper distribution diskette (example assumes diskette in drive "A"). A:\> DISKCOPY A: A: 2. Put away the original diskette in a safe place. 5. Starting Calendar Keeper 1. Hard Disk Users: 1. Make the Calendar Keeper directory the 'current' directory. C:\> CD \CALENDAR 2. Start Calendar Keeper. C:\CALENDAR> CALENDAR 2. Floppy Disk Users: 1. Insert the Calendar Keeper diskette into any drive and make that the current drive (this example assumes "A" is current but you wish to run Calendar Keeper from "B"). A:\> B: 2. Start Calendar Keeper. B:\> CALENDAR 6. Capacity Requirements Calendar Keeper will run on any IBM compatible machine with at least 256 Kb of memory. Disk requirements (hard disk or floppy) are as follows: CALENDAR.EXE - about 120 Kb CALENDAR.CNF - 660 bytes CALNDR00.DAT - less than 30 Kb Additional calendar Event DataBases - about 30 Kb each. Page: 5 Calendar Keeper Dataphile Software CALENDAR KEEPER ORGANIZATION MAIN MENU | | View/Edit/Delete ---- Select by Month ---- Select by Day/Date ---- Scan Calendar DataBase | | Add New Calendar Events to DataBase | | Draw a Calendar ---- Include DataBase Events ---- Draw Plain Calendars | | Change Program Defaults ---- Change Display Colors ---- Setup Printer Config ---- Select Calendar DataBase | | Registration Information Page: 6 Calendar Keeper Dataphile Software 7. View/Edit/Delete (Option "V" or "1" from MAIN MENU) 1. View (finding events in the selected DataBase) Selecting the View/Edit/Delete option from the MAIN MENU brings up a subordinate menu where you must select which search option you desire to use. These are as follows: 1. Select by Month - whenever Calendar Keeper requests you to enter a MONTH you have the option of typing a three character month designation (JAN, FEB, MAR, APR, MAY, JUN, JUL, AUG, SEP, OCT, NOV or DEC) or a corresponding numeric designation (1 for JAN, 2 for FEB, 3 for MAR ...). After you enter the month you wish to view, Calendar Keeper will display all events found for that month one event at a time. To display ALL events in the selected DataBase, enter ALL instead of a month designation and Calendar Keeper will display all events in the DataBase one event at a time. 2. Select by Day/Date - instead of scanning an entire month you may wish to inquire on Event data for a specific date. After selecting this option you will be prompted for the month and day, and the Event data for that date will be displayed (if any). 3. Scan Calendar DataBase - for those of us who can't remember what date (or even month) we've recorded an event for, the SCAN option allows you to scan the entire selected DataBase for wildcard text. For instance, if you want to display all birthdays, you may scan for 'BIRT' (scan is not upper or lower case sensitive so the characters 'BiRt' would achieve the same results). 2. Edit (modifying data already in a Calendar DataBase) Once you have displayed data using any of the options described in the 'View' procedure above (or after entering data using 'Add' described below) you then have the option of EDITing it if you desire to do so. Page: 7 Calendar Keeper Dataphile Software While the View/Edit window is displayed, the EDIT feature is invoked simply by pressing the letter "E". EDIT will then display a PopUp window requesting which of the 4 lines of Event data you wish to EDIT. You select the line desired by pressing the number 1 - 4 on the top row of your keyboard or the numeric keypad (if shifted or numlock on). Once an EDIT line has been selected, EDIT will place the cursor on that line, PopUp a help window, and enable you to edit the line as desired. Pressing <ENTER> terminates the EDIT procedure for that line and prompts for the next EDIT line. Pressing <Q> or <ENTER> will terminate the EDIT dialogue and save your changes. 3. Delete (Remove an Active DataBase Event) Once you have displayed data using any of the options described in the 'View' procedure above (or after entering data using 'Add' described below) you then have the option of Deleting it if you desire to do so. While the View/Edit window is displayed, the DELETE feature is invoked simply by pressing the letter "D". Calendar Keeper will display a confirmation window enabling you to press "Y" to confirm the DELETE action, any other key will retain the DataBase event. Page: 8 Calendar Keeper Dataphile Software 8. Add New Calendar Events (Option "A" or "2" from MAIN MENU) Selecting ADD from the MAIN MENU invokes the ADD window which prompts for the MONTH, DAY and YEAR of the new Calendar DataBase Event. To EXIT the ADD dialogue, press <ENTER> or <ESCAPE> from any of the MONTH, DAY or YEAR prompts before entering any other data at that prompt. That is, even after entering the MONTH and the DAY you can still EXIT the ADD process by pressing <ENTER> or <ESCAPE> before entering any numeric data at the YEAR prompt. Entering the Month: Entering the Month is done utilizing the same procedure as in View/Edit/Delete 'Select by MONTH' option described on page 7 above. Entering the Day: Enter a one or two digit DAY for the event to be added (if only one digit is entered you must hit the <ENTER> key, entering two digits will automatically bring up the next prompt). Entering the YEAR, three options: 1. Enter the actual numeric year. Entering an actual numeric year will cause that year to be stored along with the Event Data in the selected Calendar DataBase. This Event will be considered a PERMANENT DataBase Event (will only be deleted if you explicitly delete it from the View/Edit/Delete window). The only advantage to entering a numeric year value is that YOUR YEAR ENTRY will be displayed in the View/Edit window. This can be used as a reminder of when an event occurred (such as the actual year of an anniversary or birthdate). 2. Press <F10> to designate a YEARLY EVENT. A yearly event is treated exactly the same as if you had entered an actual numeric year, except that each year the event is displayed using THAT YEAR's numeric value in the View/Edit window. Page: 9 Calendar Keeper Dataphile Software For instance, NEW YEAR'S DAY is an excellent candidate for a YEARLY EVENT. Each time the Event for January 1 is displayed (assuming you enter it for this date!) you will see the Event Text with a date of January 1, xxxx, where the xxxx is the current year value (from the DOS date value). Once again, the year only affects what is displayed in the View/Edit window (no effect on what appears on a drawn calendar) so this is purely a cosmetic difference. YEARLY EVENTS are also considered PERMANENT DataBase Events (will only be deleted if you explicitly delete them from the View/Edit/Delete window). 3. Press <F9> to designate an event as CURRENT YEAR ONLY. This type of event is self purging at the end of the current year. This type of event is useful for Events which will occur this year, but will not be repeated on the same date in subsequent years. For instance, you can record your vacation days, special meetings, or even dinner with the Smith's using this type of event. Next year, when you print another calendar these events will not appear (you probably won't reschedule your meetings for the same dates). Calendar Keeper knows to purge CURRENT YEAR ONLY events when the DOS year changes. Caution: the YEAR used by Calendar Keeper for a CURRENT YEAR ONLY event will always be the CURRENT DOS YEAR. That is, if you enter an Event for date "March 1" during the month of December 1990 then the year associated with that CURRENT YEAR ONLY event will be 1990 (you entered it during that year didn't you). Then when March 1991 comes around the event you expected to print will already have been purged. Once the date associated with an event has been entered, Calendar Keeper checks the selected Event DataBase for an existing entry for that Event date. If one exists you are warned and the Event data is displayed. You may then elect to EDIT the existing data OR you may DELETE it. If you elect to delete the existing Event data then Calendar Keeper will immediately put you into ADD mode once again. Page: 10 Calendar Keeper Dataphile Software Adding EVENT TEXT to a Calendar DataBase is simple. Calendar Keeper prompts you to enter up to 10 characters for each of 4 lines for each Event date (40 characters total for each Event date). Once all 4 lines are entered Calendar Keeper displays the new Event in View/Edit mode, permitting you to Edit, Delete, or Keep the new Event. Page: 11 Calendar Keeper Dataphile Software 9. Draw a Calendar (Option "D" or "3" from MAIN MENU) Calendars can be drawn for any Month/Year from January, 1900 to December, 9999. After entering the Month and Year desired for the Draw operation, Calendar Keeper will request you to enter a "1" or "2" designating if it should (1) Include Events from the Selected DataBase or (2) Draw a Plain Calendar. If you enter a "1" then any DataBase Events which correspond to the desired Month (in the selected DataBase) will be included in the DRAW Operation. If you enter a "2" then Calendar Keeper will draw a calendar with 'empty boxes' for each date which you can fill in by hand if you choose to. Once the 'include' option has been set you will be prompted for the print destination. You have the option of having Calendar Keeper DRAW the calendar (1) on the printer, (2) on your screen, (3) to a file which can be printed later. If you select option #3 (file) the destination filename must already have been entered (although if this condition is met then Calendar Keeper will permit you to change the filename just before printing). The filename must be a valid DOS filename, and may contain a DRIVE designation and optional extension. Calendar Keeper will not supply an extension to the filename if you don't enter one. Path names are not supported within the filename window. The destination filename may be entered from within the DRAW window (using Option #5) or from the Printer Configuration menu which is described in the Change Calendar Program Defaults section below. If an invalid filename is entered then the operation will be aborted. Page: 12 Calendar Keeper Dataphile Software 10. Change Program Defaults (Option "C" or "4" from MAIN MENU) Selecting the Change Program Defaults option from the MAIN MENU brings up a subordinate menu where you must select which Default option you desire to change. These are as follows: 1. Change Program Display Colors - this selection enables you to change the colors displayed on your monitor. If you have a color monitor you may enjoy experimenting with this until you find colors that most please you. If you have a monochrome monitor you will find that the various attributes which may be selected will still offer you some amount of flexibility. Some monitors display certain 'color' attributes as an underline character. This will usually look confusing during Event entry, etc, and you may therefor wish to change them from within this selection screen. 2. Setup Printer Configuration - This selection screen allows you to set several printer options. Since Calendar Keeper will print on any ASCII printer it is not necessary to enter which printer 'brand' you have, but you must set the following options: 1. Options "1" and "2" toggle whether or not Calendar Keeper should DRAW calendars using graphics characters from the ASCII character set. Try option #1 first (use graphics characters). If your calendars look funny then you should switch to option #2 (use asterisks for calendar boundaries). Option #2 will work on ANY parallel printer regardless of brand. If you have difficulty with option #1 (use graphics characters) but have access to additional printers then you may chose to print to a FILE instead of to the printer. Then you can take the output file and print it on another printer at a more convenient time. Page: 13 Calendar Keeper Dataphile Software 2. Option "E" toggles whether or not Calendar Keeper should EJECT the page after printing a calendar. This option is used even if you are printing to a FILE (the form feed character code will be sent as the final character to the file). Some printers automatically eject pages when the file is closed. In this case you should set EJECT to NO to avoid wasting an extra page every time you DRAW a calendar. Page: 14 Calendar Keeper Dataphile Software 3. Select Calendar DataBase - This selection screen allows you to Create, <U>se, <R>ename or <D>elete Calendar Keeper Event DataBases. As previously referenced, Calendar Keeper enables you to maintain 10 separate Event DataBases. From within this selection screen you tell Calendar Keeper which of these DataBases you wish to work with. Selecting a previously "Unused" Event DataBase will cause Calendar Keeper to prompt you for a name for the new DataBase. Once entered, the DataBase will be initialized and will become the "SELECTED" DataBase. All View/Scan/Edit/Delete, ADD and DRAW operations will always occur on the SELECTED DataBase only! Selecting an existing Event DataBase will invoke a prompt asking you if you wish to <U>se, <R>ename or <D>elete that DataBase. <U> Pressing "U" returns you to the MAIN MENU with that Event DataBase being the current SELECTED DataBase. The NAME of the current SELECTED DataBase will always appear at the bottom of your screen. <R> Pressing "R" will cause a prompt requesting a new NAME for the existing DataBase to be displayed (this does not affect the contents of the DataBase). <D> Pressing "D" will invoke a prompt requesting you to confirm the DELETE action. A <Y>es confirmation will cause that DataBase to be DELETED and the DataBase name to be reset to "Unused". Calendar Event DataBase #0 is delivered as the "Default Calendar". You may <R>ename or <U>se this DataBase but Calendar Keeper will not permit you to <D>ELETE it! Page: 15 Calendar Keeper Dataphile Software 11. Registration Information (Option "R" or "5" from MAIN MENU) Selecting this option will display the SAME information that is displayed when you start Calendar Keeper as an UnRegistered user. Once registered, Calendar Keeper will cease to display the Registration Message at the beginning and end of each session. This is accomplished by the entry of a Registration Number which will be sent to you by Dataphile Software upon receipt of your registration. Registration information will always be available to you when selecting "R" or "5" from the MAIN MENU, however, whether you are a registered user or not. Calendar Keeper is a "shareware program" and is distributed in its complete, unmodified form to the user for evaluation. You may freely distribute it in its unaltered form as long as it is accompanied by all files which were present on the distribution disk (or downloaded ZIP file). It may not be distributed as a part of another system. The essence of "user-supported" software is to provide personal computer users with quality software at affordable prices while providing software developers with the incentive to continue developing new products. If you find this program useful and find that you are using Calendar Keeper and continue to do so after a reasonable trial period you must make a registration payment of $20.00 to Dataphile Software ($25.00 if you wish to receive Calendar Keeper on diskette with printed documentation). This registration fee will license a single copy of Calendar Keeper for use on any single computer at any given time. Site licenses of Calendar Keeper may be arranged by contacting Dataphile Software at the address below. Anyone distributing Calendar Keeper for any kind of remuneration must first contact Dataphile Software for authorization. This authorization is automatically granted to distributors recognized by the (ASP) as adhering to its guidelines for shareware distributors, and such distributors may begin offering Calendar Keeper immediately. Distributors should keep Dataphile Software advised so that Page: 16 Calendar Keeper Dataphile Software they can be kept up to date with new releases of this program and documentation. You are encouraged to pass a copy of Calendar Keeper and its accompanying files along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All Registered users will be sent notification of any upgrades to Calendar Keeper as well as other product literature regarding Dataphile Software products (your name and address will never be given to any other company or business for any reason). 12. Warranty Information. Dataphile Software offers a 'no questions asked' 90 day guarantee effective on date of registration receipt. If you are not satisfied with Calendar Keeper during the warranty period your full registration price will be refunded. The warranty period has no bearing on availability of technical support. It is the policy of Dataphile Software to provide technical support even after the warranty period has expired, and to registered and non-registered users alike. 13. (ASP) The Association of Shareware Professionals Dataphile Software is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write the ASP Ombudsman at P.O. Box 5786, Bellevue, WA 98006 or send a CompuServe message via EasyPlex to ASP Ombudsman 70007,3536. Page: 17 Calendar Keeper Dataphile Software REGISTRATION FORM Name: _________________________________________________ Address: _____________________________________________ _____________________________________________ City: _______________________ State: ____ Zip: ________ CompuServe User ID (if applicable): _____________________ Where did you hear about Calendar Keeper: __________________ Registration Type: [ ] Register Software $20.00 receive the current version of Calendar Keeper on diskette. [ ] Register Software $25.00 receive the current version of Calendar Keeper program on diskette and printed documentation. Media Type for program diskette [ ] 3.5" diskette [ ] 5.25" diskette All Registered users will be sent notification of any upgrades to Calendar Keeper as well as other product literature regarding Dataphile Software products (your name and address will never be given to any other company or business for any reason). Send Registration with check or money order (please do not send cash) payable to: Dataphile Software 7058 SandPiper Kalamazoo, Michigan 49002 Registration questions may be mailed to the above address or sent via Compuserve EasyPlex to PPN [74706,506]. Thank you for registering Calendar Keeper! Copyright 1989 Dataphile Software All Rights Reserved